Whether or not you’re planning a birthday celebration for a serious golf fan or searching for a distinctive venue for an outside celebration, a golf course celebration stands out as the proper selection on your occasion. From beautiful surroundings and top-tier providers, personal golf golf equipment, resorts, and group programs supply many parts that newbie {and professional} occasion planners search.
On this put up, we’ll stroll you step-by-step by way of the method of planning a golf course celebration. Not solely will you discover ways to plan a birthday celebration on a golf course, however you’ll additionally discover ideas, concepts, and greatest practices for throwing a golf-themed celebration your shopper or liked one will always remember. Whether or not you’re planning a personal occasion with out having ever set foot on a course or are knowledgeable planner searching for company celebration concepts, we’ve received you lined.
Plan a golf course celebration your company will always remember
Whereas varied events might be golf-themed, from company team-building occasions to retirement events, we’re particularly specializing in birthday events situated on golf programs on this put up.
What’s a golf course celebration?
A golf course celebration is strictly what it seems like: a celebration that takes place at a golf course! You’ll be able to host them for youths, adults, or all ages. Many public golf programs and personal golf golf equipment supply particular occasion occasion packages for intimate gatherings, like anniversaries, company conferences, networking occasions, and birthday events.
Whereas some supply birthday-specific packages, others supply personal occasion room leases with further occasion service choices accessible for buy, akin to catered meal service, private on-course attendee service, leisure, and extra. As well as, skilled programs typically have a crew of occasion professionals to assist help within the planning and execution, akin to:
- Entrance of Home coordinators
- Occasion planners
- Occasion coordinators
- Catering managers (ceaselessly the chef)
Youngsters’s birthday events are higher fitted to miniature golf programs and leisure facilities, as these points of interest ceaselessly have quite a lot of further kid-friendly actions accessible for inclusion in celebration packages, like—
- Batting cages
- Laser tag
- Arcade video games
- Go-karts
With an concept of the kind of venue you’re looking for, let’s dive deeper into the occasion planning course of.
Who plans a golf course celebration?
Relying on the scale, type, and sort of birthday affair you need to host, you may handle the occasion your self or enlist help. In the event you’re juggling a busy schedule or tackling a too-long to-do checklist all by yourself, don’t be afraid to ask for assist.
- Work out who you’re working with. Are you planning the occasion alone or collaborating with a number of individuals? Are mates serving to you propose the occasion, or do you’ve skilled occasion planning employees to help?
- Set a celebration finances. Who’s paying for the occasion? When are the payments due? Verify which events can be concerned financially and work out a fee plan that ensures the required monies can be accessible for paying the venue, distributors, and occasion employees.
No matter your stage of expertise, staying organized will aid you higher plan, put together, and execute a golf course celebration to recollect. Create a custom-made occasion planning guidelines to assist hold you on observe and on time.
How do you propose a golf course celebration?
Whether or not you’re accustomed to occasion planning or entering into the function for the primary time, this easy step-by-step information will aid you throw a golf course celebration that every one attendees will take pleasure in.
1. Decide the occasion date
Choose a date or date vary on your occasion. Does the visitor of honor’s birthday fall over the weekend or in the midst of the week? Relying on the kind of occasion you’d prefer to host and its size, ready till the weekend could also be helpful. Mid-week or quick afternoon occasions could also be a greater possibility if planning a company occasion. Choose your high 5 occasion dates earlier than searching for a bunch venue.
Along with contemplating the golfer’s precise birthday, analysis main tournaments and golf occasions developing in your space so you already know which dates to keep away from. Nonetheless, if a big nationwide match is going down, just like the Masters, think about incorporating the occasion into your occasion design.
2. Select the proper venue
In the event you can, search for a venue that provides all-in-one occasion packages. Many golf programs, significantly these with personal golf equipment or occasion venues hooked up, have a delegated occasion planning crew at their service. Search for close by golf programs and golf equipment that supply celebration packages, and assess what every venue can supply.
Relying on the venue’s dimension and accessible providers, their occasion packages might embody meals, drink, visitor leisure, or reserved or unique entry to parts of the property. For instance, an interesting golf course celebration bundle might embody 18 holes of golf for 20 individuals, with dinner and drinks afterward.
Make an inventory of inquiries to ask the membership occasion managers or course administrators to assist guarantee they don’t slip your thoughts throughout venue web site excursions, akin to:
- Is there ample onsite parking?
- Are golf carts (transportation) included within the pricing?
- Do you’ve golf equipment accessible for company who don’t have their very own?
- What taxes, charges, or gratuity does bundle pricing embody?
- What clean-up, noise, or time-cutoff insurance policies do you’ve in place for occasions?
Ask for an instance contract for assessment forward of signing. Verify the venue’s “remaining rely” date (i.e., the date the venue requires a remaining visitor rely), deposit due dates, and different essential occasion deadlines.
3. Ship festive occasion invites
Select enjoyable, thematic invites that set the tone on your occasion. Choose a punny title for the occasion, akin to “9 Holes for Hank” or “Hitting the Greens for Grace.” Take into account creating customized invites that function a photograph of the visitor of honor. Along with highlighting the star of the present, element essential data, such because the occasion’s date, time, and placement. Embrace RSVP playing cards and an RSVP deadline within the invitation.
4. E book distributors and plan day-of particulars
Though many golf equipment supply complete occasion providers, akin to catering, bartending, and employees, others might mean you can convey exterior meals for personal occasions at no further cost. Whether or not you’re employed with the venue or rent an occasion caterer, think about including staple golf snacks to your deliberate occasion menu. Along with a golf-themed birthday cake, traditional course snacks embody pimento cheese sandwiches, and iconic drinks, like Arnold Palmers.
Arrange a concession stand or “snack shack” at one of many greens so gamers can take pleasure in a contemporary snack or refreshing beverage between holes. Serve traditional concession favorites and event-themed snacks, akin to:
- Comfortable pretzels with beer cheese
- Iced “tee”
- Membership sandwiches
- Donut holes (or donut hole-in-ones!)
- Ice cream or fruit salad
When planning the occasion menu and extra leisure, issue the ages of attendees into your decision-making course of. For a kid’s celebration, finger meals, easy contents, and outside garden video games are usually a giant hit. Nonetheless, at a company occasion or personal occasion for adults, attendees would possible desire prize-based course video games, touring cocktail carts, a reside band, and different types of age-appropriate leisure.
5. Collect decorations and occasion décor
Search for methods to make the occasion additional particular for the birthday particular person. Create themed golf balls, customized beer bottle labels, and cutouts for a photobooth. Though, by nature, golf course birthday events are a bit extra informal, you may nonetheless elevate the occasion with budget-friendly decorations that look high-end by—
- Sprucing up flower preparations by putting golf balls within the base or bowl
- DIYing golf-themed desk runners with synthetic turf strips
- Designing a punny visitor welcome signal, like “Welcome to the par-TEE!”
6. Contact base with the venue to finalize plans
Verify the ultimate visitor rely, go alongside dietary restrictions, and description specialty menu requests. Run by way of the day-of schedule of occasions and make sure the timeline. Ask any last-minute questions and element any excellent funds due throughout or after the occasion.
7. Arrive early to double-check the small print
The final a part of the party-planning course of is making certain that every one the small print you’ve labored so exhausting to plan have been correctly executed. Verify in with the venue employees, stroll all occasion areas, ask any last-minute questions you might have, and be sure that arriving company know the place to check-in after which the place to go.
8. Have enjoyable and have fun
You’ve accomplished all of the demanding work, so sit again and benefit from the day. Make your self accessible to help company or delegate the accountability beforehand if wanted. Assist direct consideration in direction of the visitor of honor when you may, and have a beautiful time!
5 golf course celebration planning ideas
In the event you’re planning a golf course celebration for the primary time, getting every thing organized can really feel overwhelming, however following these few easy ideas may also help streamline the method.
- Give your self loads of time to debate and make sure occasion plans with the occasion venue earlier than the large day.
- Don’t be afraid to ask questions. Analysis quite a lot of venues and distributors, and ask for suggestions from native occasion professionals or occasion planners.
- Take into consideration the climate. Converse with the venue about having a rain plan—or Plan B—within the case of inclement climate.
- Present occasion favors for mates, household, or co-workers on the primary tee to indicate your appreciation for attending the celebration. Personalised drink huggers (e.g., beer koozies), golf ball-shaped cups, and commemorative tee shirts make improbable grownup occasion favors.
- Incorporate enjoyable, aggressive miniature golf-themed video games all through the occasion. Arrange a guessing sport on the visitor welcome desk, inviting partygoers to guess the variety of golf tees in a bowl; announce the winner on the finish of the match or in the course of the end-of-party celebration. Supply money prizes, occasion tickets, or present baskets for company who land a hole-in-one.
Nonetheless have questions on planning a golf course celebration?
In the event you nonetheless have questions on the way to plan, put together, or finances for a golf course celebration, hold studying for added useful data.
1. How can I make a golf course celebration enjoyable?
Incorporate enjoyable tee-side video games, golf-themed snacks, prizes, and visitor presents. Including challenges and mini-games alongside the precise hole-by-hole golf sport may also help be sure that all attendees—even the non-golfers—will benefit from the occasion.
2. What sorts of occasions do golf programs host?
Effectively-maintained golf programs and golf equipment are improbable areas for personal occasions, like birthday events, retirement celebrations, anniversaries, graduations, bachelor/bachelorette occasions, sports activities banquets, and lots of extra. Moreover, they’re wonderful venues for company occasions, akin to fundraisers, worker appreciation occasions, and shopper conferences.
3. How a lot does a golf course celebration price?
The price of a golf course celebration can range drastically primarily based on a variety of things, together with the ability, variety of company, and requested actions. On the Sports activities Heart of Connecticut, kids’s birthday packages for eight company vary from $199 to $179, which embody entry to further occasions like bowling, laser tag, and arcade tokens. Luxe Golf Bays, a premiere leisure facility in Franklin, Wisconsin, presents a spread of occasion packages for intimate gatherings of 13-24, giant teams of 25 or extra, firm outings, wedding ceremony occasions, VIP events, and birthday events for all ages (e.g., youngsters, teenagers, and adults). The in-demand vacation spot requires a direct inquiry and a minimal occasion dimension of 30 attendees for an event-specific quote.
The time of yr, native venue demand, and match schedules may also have an effect on occasion prices. Analysis venues in your value vary earlier than contacting programs immediately for extra data.
Now you understand how to plan a golf course celebration!
Now that you understand how to plan a memorable, enjoyable, and festive golf course celebration, you may host an epic occasion the attendees will always remember. Nonetheless, do you know golf programs are improbable locations to host fundraisers and nonprofit occasions?
That’s proper; from galas and silent auctions to star-studded tournaments, reserving a golf membership may also help you increase cash for the group or charity of your selection. Up subsequent, you’ll study the way to throw a high-quality golf match for charity, fundraising, and even as a social outing. Preserve studying to study extra!
